Filters

Field Service Management Cost Calculator

Field service tools usually charge in several ways at once: a plan price that grows with your technicians and office users, add-ons such as GPS tracking, and a fee on every invoice paid by card. This calculator adds them up into one total 12-month cost for each tool, using the vendor’s published prices. Each result shows “checked <date>” or “not yet checked”.

Pick your business in the Business menu, or leave it on Any Business, then enter your numbers.

No tools with pricing data yet · How We Calculate

Your Business

Features You Need
Contract
Billing

No sign-up needed. Results update live.

Real Cost Over 12 Months, Ranked

Subscription Card Fees Add-Ons & Setup

Breakdown Per Tool

How We Calculate

Plan price for your team (base price plus each technician or office user beyond those included), plus GPS tracking per vehicle if you tick it, plus card fees (percentage and fixed fee) on invoices paid by card. One-time setup fees are added to the 12-month total.

Where the Data Comes From

Public pricing pages and fee schedules, re-checked regularly. Each tool shows its own last-checked date and source. Sponsored tools are labeled and ranked by cost like every other tool.

Found a Wrong Price?

Tell us and we will re-check it.

Report Wrong Data

How to Use

Fill in the details that describe your business. The form starts with the defaults shown below.

Inputs:

  • Field Technicians (people, default 3): technicians who use the app in the field.
  • Office Users (people, default 1): dispatchers and admin staff who log in from the office.
  • Vehicles to Track (vehicles, default 3): used only if you tick GPS Tracking.
  • Invoices Paid by Card / Month (USD, default 15000): the total your customers pay by card each month.
  • Average Invoice (per job, default 300): what a customer typically pays on one invoice. Used to estimate how many card payments you take.
  • Contract: Any (default) or Monthly Only. Monthly Only hides tools that require an annual, multi-year or custom contract, with the reason “needs a contract”.
  • Billing: Pay Monthly (default) or Pay Yearly. Pay Yearly applies each tool’s annual discount to the subscription part of the price, where the tool has one, and never hides a tool.

Features (tick the ones you need): Quotes & Estimates (ticked by default), GPS Tracking, Online Booking, Customer Portal and Parts Inventory. Tools without a feature you tick are hidden from the results. Some features also switch on a cost line, as described under What We Count.

Business: the menu starts on Any Business, which applies no filter. You can instead pick a specific business, grouped by industry. The calculator then keeps only tools listed for that exact business. A tool listed only for a whole industry doesn’t match a specific business.

What We Count

12-month total = (monthly total × 12) + one-time extras. The monthly figure shown is the average per month.

The monthly total is the sum of:

  1. Subscription – the plan’s base price, plus the published charge for each technician or office user beyond the number included. Technicians and office users are added together.
  2. GPS tracking – only if you tick GPS Tracking: the vendor’s published price per vehicle, times Vehicles to Track.
  3. Card fees – the card fee percentage on Invoices Paid by Card / Month, plus the fixed fee for each payment. The number of payments is that amount divided by Average Invoice.
  4. Other monthly fees – any other recurring monthly fees the vendor publishes.

Any setup fee the vendor publishes is added once to the 12-month total.

If a vendor doesn’t publish its card processing rate, we use a fallback of 2.9% + 30¢ per payment. The figure is marked (est.), and the tool shows the note “card rate not published – estimated at 2.9% + 30¢ (your own processor)”, so you can see it’s an estimate, not the vendor’s actual rate.

Where a vendor publishes no separate price for an item you need, the row shows “Included” or $0. Rows for features you don’t tick show “Not needed”.

With Pay Yearly, the vendor’s official annual discount applies only to the subscription part. Only the costs listed above are counted. Taxes and promotional discounts are not modelled in any version of the calculator. The calculator is an estimate, not a quote. Always confirm final pricing with the vendor before you sign up.

How Filters Work

Tools that don’t match your choices are hidden from the results. A note under the results names each hidden tool and why, in this form: “N tool hidden: Name (reason, reason); Name (reason).” The word is “tools” when more than one is hidden. Reasons are lowercase, and the common ones come first:

  • “custom quote only”: the vendor publishes no price, only custom quotes.
  • “not listed for this business”: you picked a specific business in the Business menu and the tool isn’t listed for that exact business. With Any Business, no tool is hidden for this reason.
  • “needs a contract”: you chose Monthly Only and the tool requires an annual, multi-year or custom contract.
  • “no GPS tracking”: you ticked the feature, and the tool neither lists it nor publishes a price for it.
  • “no quotes & estimates”, “no online booking”, “no customer portal” and “no inventory”: you ticked the feature and the tool doesn’t have it.

Pay Yearly never hides a tool. A tool that requires an annual contract shows the tag “12-Month Contract”, and a tool that requires a multi-year contract shows the tag “Multi-Year Contract”, even when Contract is set to Any.

If tools exist and none is hidden, the note instead reads: “Sponsored tools are labeled and ranked by cost like every other tool.” This shows whether or not any tool is sponsored.

If tools exist but all of them are hidden, the results say: “No tool matches all your filters. Try removing a required feature.” If you picked a specific business, it ends “Try removing a required feature or choosing Any Business.” The note still lists every tool.

If no tools of this type have pricing data yet, the form and the Business menu still show, and the results area says: “No tools with pricing data yet. Results will appear here as soon as tools are verified.”

Results are ordered by lowest 12-month total first, and nothing is boosted.

FAQ

Do Office Users Cost the Same as Technicians?

In this calculator, yes. Technicians and office users are added together and priced with the vendor’s published charge per user beyond the number included. If a vendor prices office users differently, confirm that with the vendor.

When Is GPS Tracking Counted?

Only when you tick GPS Tracking. The vendor’s published price per vehicle is multiplied by Vehicles to Track. If you leave it unticked, the row shows “Not needed”.

Why Does the Card Fee Say (est.)?

The tool doesn’t publish its own card rate, so we estimate it at 2.9% + 30¢, a typical rate for your own processor. Check the rate you would actually pay.

Why Is a Tool Missing From My Results?

It was hidden by one of your choices, or the vendor only offers custom quotes. Each hidden tool is named below the results with its reason. Try leaving Features unticked, or set Business to Any Business.

Learn More